Operated by Praxis Digital Solutions Ltd
IMPORTANT NOTICE — READ FIRST. Praxis is practice-management software. Praxis Digital Solutions Ltd is not a law firm and does not give legal advice. Praxis assists your diary and deadline management; it does not replace it. You remain solely responsible for your court dates, filing deadlines and limitation periods. Reminders can fail. Maintain your own independent diary and exercise your own professional judgment at all times. See clauses 4, 5, 12 and 13.
1. Acceptance of these Terms
1.1 These Terms of Use ("Terms") are a binding agreement between you and Praxis Digital Solutions Ltd, a company incorporated in the Federal Republic of Nigeria ("Praxis", "we", "us", "our"). [FILL IN: RC number and registered office address of Praxis Digital Solutions Ltd]
1.2 By creating an account, or by accessing or using the Praxis service at https://app.praxisdgs.com (or any successor domain) (the "Service"), you accept these Terms. If you do not accept them, do not use the Service.
1.3 These Terms should be read together with our Privacy Policy, available at /legal/privacy.html, which explains how personal data is handled.
2. Definitions
In these Terms:
- "Service" means the Praxis web application and related features described in clause 3, including any updates.
- "User Data" means all data you enter into or upload to the Service, including matters, parties, client and lead details, hearing and deadline dates, fee records, notes, and document checklist entries and links.
- "Client Personal Data" means personal data of your clients, prospective clients or other individuals contained within User Data.
- "NDPA" means the Nigeria Data Protection Act 2023, together with any subsidiary legislation and guidance issued under it.
- "you" and "your" mean the person or firm using the Service.
3. The Service
3.1 Praxis is practice-management software for lawyers. Its features currently include:
(a) matter records and case management;
(b) a court diary of hearings and appointments;
(c) reminders relating to hearings, deadlines and limitation dates, including a daily email digest;
(d) client intake leads;
(e) fee tracking; and
(f) document checklists with links.
3.2 Document links. The document checklist feature stores links you provide to documents held elsewhere. We do not host, control or verify the content at those links, and we are not responsible for it or for its continued availability.
3.3 Daily email digest. The Service currently sends a daily email digest of upcoming hearings and deadlines to all accounts. An in-app setting to switch the digest off is planned; until it ships, you may contact us (clause 19) and we will disable it for your account on request.
3.4 The Service is currently in public beta (see clause 10). Features may be added, changed or withdrawn.
4. Praxis is Software, Not a Law Firm — No Legal Advice
4.1 Praxis Digital Solutions Ltd is a software company. It is not a law firm, is not engaged in legal practice, and is not a legal practitioner within the meaning of the Legal Practitioners Act or any other law.
4.2 Nothing in the Service is legal advice. The Service does not provide, and must not be treated as providing, legal advice, legal opinions, or recommendations on any matter, deadline, limitation period, procedure or strategy. Any dates, calculations, reminders, labels, hints or other outputs of the Service are organisational aids only.
4.3 No lawyer-client relationship arises between you (or your clients) and Praxis Digital Solutions Ltd by reason of your use of the Service, and nothing in these Terms or the Service creates one.
4.4 Your clients are your clients. The Service does not make Praxis a party to, or participant in, any retainer, brief or engagement between you and your clients.
5. Your Professional Responsibility
This clause is central to your use of the Service. Please read it carefully.
5.1 The Service assists your diary and deadline management. It does not replace your professional systems, your chambers' or firm's procedures, or your own judgment.
5.2 You remain solely responsible for the discharge of your professional obligations, including without limitation:
(a) attending court on the correct dates and at the correct times;
(b) filing processes within the time prescribed by the applicable rules of court or by any order of court;
(c) identifying, computing and acting within limitation periods under the applicable limitation laws and statutes;
(d) complying with the applicable Rules of Professional Conduct for Legal Practitioners and all directions of any court, tribunal or regulatory body; and
(e) the accuracy of every date, deadline and other item of information you enter into the Service.
5.3 Reminders can fail. You acknowledge that reminders and the daily digest may be delayed, not delivered or not seen, for reasons including email delivery failure, spam filtering, network or internet connectivity problems, device settings, service downtime or maintenance, errors or omissions in the data you entered, or other technical or human error.
5.4 Independent systems required. You must maintain an independent means of diarising and verifying your court dates, filing deadlines and limitation periods (for example, a physical diary, chambers cause list, or verification against the court's records), and you must not rely on the Service as your sole or primary system for any date on which a client's rights or your professional obligations depend.
5.5 Verify at source. Dates shown in the Service reflect what you entered. You are responsible for verifying hearing dates, adjourned dates and deadlines against court records and orders.
5.6 To the maximum extent permitted by law, Praxis disclaims all liability for any missed court date, missed filing deadline, statute-barred claim, or other consequence of a missed or miscalculated limitation period or deadline, however arising, including where a reminder was not sent, not delivered, delivered late, or contained an error. This clause is reinforced by clauses 12 and 13.
5.7 No verification of User Data. Praxis does not review, verify or validate User Data. All dates, deadlines, limitation dates and other information are recorded and displayed exactly as entered by you, and their accuracy and completeness are solely your responsibility.
6. Eligibility and Accounts
6.1 The Service is intended solely for use by:
(a) legal practitioners called to the Nigerian Bar (or lawyers qualified in another jurisdiction); and
(b) personnel of a law firm or legal department acting under the supervision of such a practitioner.
6.2 By registering, you represent and warrant that you fall within clause 6.1, that you are at least 18 years old, and that the registration information you provide is accurate and kept up to date. We do not independently verify bar membership, and we may suspend or close accounts that we reasonably believe do not meet these requirements.
6.3 Single-practitioner accounts. Accounts are currently individual accounts. Shared or firm-wide accounts are not yet supported. You must not share your login credentials, and you are responsible for all activity under your account.
6.4 Authentication is by email and password. You must keep your credentials confidential and secure and notify us promptly of any suspected unauthorised access. Bear in mind that your account will contain confidential client information; choose a strong, unique password.
7. Acceptable Use
7.1 You must not, and must not attempt to:
(a) use the Service for any unlawful purpose or in breach of any applicable law, including the NDPA;
(b) use the Service in a way that infringes any person's rights, including intellectual-property, privacy or confidentiality rights;
(c) enter or upload content that is malicious, defamatory or unlawful, or that contains viruses or other harmful code;
(d) interfere with, disrupt, probe or circumvent the security or proper operation of the Service, or access it by automated means (scraping, bots, crawlers) other than through interfaces we provide;
(e) reverse engineer, decompile or disassemble the Service except to the extent such restriction is prohibited by law;
(f) resell, sublicense, rent or otherwise commercially exploit the Service or provide it to third parties as a service bureau; or
(g) impersonate another person or misrepresent your affiliation or professional status.
7.2 You are responsible for ensuring that your use of the Service — including entering Client Personal Data and matter details — is consistent with your obligations of client confidentiality and legal professional privilege. You retain full control over what you choose to enter.
8. Fees
8.1 The Service is currently free of charge during the public beta. No payment processing takes place on the Service at this time.
8.2 We may introduce charges for the Service or for particular features in the future. If we do, we will give you at least 30 days' notice by email or in-app notice before any charge takes effect.
8.3 You will never be charged without your agreement. If you do not wish to pay any newly introduced fee, you may stop using the Service and export your data (clause 15.5) before the fee takes effect; features may thereafter be limited or withdrawn for non-paying accounts.
9. Your Data: Ownership, Licence and Data Protection
9.1 You own your data. As between you and Praxis, you retain all rights, title and interest in and to User Data. We claim no ownership of it.
9.2 Limited licence to us. You grant Praxis a non-exclusive, worldwide, royalty-free licence to host, store, process, transmit, display and back up User Data solely to the extent necessary to provide, secure, maintain and improve the Service and to comply with law. This licence ends when the User Data is deleted from the Service (subject to limited retention in routine backups as described in the Privacy Policy).
9.3 Data protection roles (NDPA). For Client Personal Data that you enter into the Service:
(a) you are the data controller — you determine the purposes and means of the processing, and you are responsible for having a lawful basis for it and for responding to your clients' data-subject requests; and
(b) Praxis Digital Solutions Ltd acts as a data processor, processing Client Personal Data only on your documented instructions as expressed through your use of the Service and these Terms, and applying appropriate technical and organisational security measures.
9.4 You warrant that you are lawfully entitled, under the NDPA and your professional obligations, to enter Client Personal Data into the Service for processing as described in these Terms and the Privacy Policy.
9.5 We engage sub-processors and infrastructure providers to operate the Service (currently Supabase for database and authentication, Vercel for hosting and content delivery, Resend for transactional email, and Cloudflare for DNS), as further described in the Privacy Policy. These Terms and the Privacy Policy together constitute the written arrangement governing the controller–processor relationship between you and Praxis Digital Solutions Ltd for the purposes of the NDPA.
9.6 Export. You may export your data in CSV format from within the Service at any time (Settings → "Your data" → "Export my data (CSV)"). The export produces five CSV files covering your matters, hearings, leads, notes and document checklists. During the beta in particular, you should export and back up your data regularly.
9.7 Deletion. Deleted records are moved to a Trash from which you can restore them; you may also permanently delete records. Permanently deleted data cannot be recovered by us.
10. Availability, Beta Status and Changes to the Service
10.1 The Service is in public beta. It is provided on an "as is" and "as available" basis. Features may change, malfunction or be discontinued, and data structures may change, as the product develops.
10.2 We do not promise that the Service will be uninterrupted, timely, secure or error-free, or that defects will be corrected. We may suspend the Service (in whole or part) for maintenance, upgrades, security or operational reasons, with or without notice.
10.3 Because of the beta status, you must keep independent copies of information you cannot afford to lose, using the CSV export (clause 9.6) or otherwise.
11. Intellectual Property
11.1 The Service — including its software, design, interfaces, text, graphics and branding — is owned by or licensed to Praxis Digital Solutions Ltd and is protected by copyright, trademark and other intellectual-property laws.
11.2 We grant you a limited, non-exclusive, non-transferable, revocable licence to access and use the Service for your own legal practice, in accordance with these Terms. No other rights are granted.
11.3 Nothing in this clause affects your ownership of User Data (clause 9.1).
11.4 If you give us feedback or suggestions about the Service, we may use them without restriction or obligation to you.
12. Disclaimers
12.1 To the maximum extent permitted by law, we exclude all warranties, conditions and terms not expressly set out in these Terms, whether implied by statute, common law or otherwise, including any implied warranties of merchantability, fitness for a particular purpose, accuracy or non-infringement.
12.2 Without limiting clause 12.1, we make no warranty:
(a) that reminders, digests or any dates displayed will be accurate, timely or delivered (clause 5.3);
(b) that the Service is suitable as a sole system for managing professional deadlines — it is not (clause 5.4); or
(c) as to the content of any external document links (clause 3.2).
12.3 Nothing in these Terms excludes or limits any liability that cannot be excluded or limited under Nigerian law, including liability for fraud or fraudulent misrepresentation.
13. Limitation of Liability
13.1 To the maximum extent permitted by law, Praxis Digital Solutions Ltd (and its directors, employees and agents) shall not be liable to you or to any third party (including your clients) for:
(a) any missed court date, missed filing deadline, statute-barred or time-barred claim, adverse costs order, striking out, default judgment, professional disciplinary consequence, or professional-negligence claim arising from or connected with your use of, or reliance on, the Service or any failure of the Service, including failure or non-delivery of any reminder or digest;
(b) any indirect, incidental, special, consequential or exemplary loss, or any loss of profits, revenue, business, goodwill, or data (save for our obligation to take reasonable care of User Data while the Service holds it); or
(c) any loss arising from events beyond our reasonable control, including failures of third-party infrastructure, email delivery systems, internet connectivity or power.
13.2 To the maximum extent permitted by law, our total aggregate liability to you arising out of or in connection with these Terms and the Service, however arising, shall not exceed the greater of (a) the total fees you paid us for the Service in the 12 months preceding the event giving rise to the claim, and (b) NGN 100,000.
13.3 You acknowledge that the exclusions and limitations in clauses 5, 12 and this clause 13 are fundamental to our willingness to provide the Service free of charge during the beta, and are reasonable given that the Service is an organisational aid and you retain independent professional systems and judgment.
14. Indemnity
14.1 You will indemnify and hold harmless Praxis Digital Solutions Ltd against all claims, demands, losses, damages, costs and expenses (including reasonable legal costs) arising from:
(a) any claim by your client or any third party relating to your professional services, your handling of their matter, or any missed date or deadline;
(b) your breach of these Terms;
(c) your breach of the NDPA or other applicable law in respect of Client Personal Data for which you are controller; or
(d) User Data you enter, including any claim that it infringes a third party's rights.
15. Suspension and Termination
15.1 By you. You may stop using the Service and request closure of your account at any time by contacting us (clause 19). You should export your data first (clause 9.6).
15.2 By us. We may suspend or terminate your access if:
(a) you materially breach these Terms (including clauses 6 and 7) and, where the breach is remediable, fail to remedy it within a reasonable period after notice;
(b) we are required to do so by law or by a competent authority; or
(c) we discontinue the Service or the beta programme.
15.3 Where practicable, we will give you notice before suspension or termination, and in the case of discontinuation of the Service we will give at least 60 days' notice.
15.4 We may suspend access immediately, without prior notice, where reasonably necessary to protect the Service, other users, or data security.
15.5 Export window. Following termination or closure of your account (other than where prohibited by law), you will have 30 days to export your User Data in CSV format, on request if your access has been disabled. After that window, we may permanently delete your User Data (deletion from the live database within 30 days thereafter), subject to limited retention in routine backups as described in the Privacy Policy.
15.6 Clauses which by their nature should survive termination (including clauses 4, 5, 9.1, 12, 13, 14, 17 and 18) survive.
16. Changes to these Terms
16.1 We may amend these Terms from time to time, including as the Service leaves beta, gains features, or moves to a custom domain.
16.2 For material changes, we will give reasonable advance notice by email or prominent in-app notice before the changes take effect. The "Effective date" at the top of these Terms will always show the current version date.
16.3 Your continued use of the Service after the effective date of the amended Terms constitutes acceptance. If you do not accept the amended Terms, you must stop using the Service and may export your data (clause 9.6).
17. Governing Law and Dispute Resolution
17.1 These Terms, and any dispute or claim arising out of or in connection with them or the Service (including non-contractual disputes), are governed by the laws of the Federal Republic of Nigeria.
17.2 The parties shall first attempt in good faith to resolve any dispute amicably by written notice and discussion within 30 days.
17.3 Subject to clause 17.2, the courts of Lagos State, Nigeria shall have exclusive jurisdiction over any dispute arising out of or in connection with these Terms or the Service.
18. General
18.1 Entire agreement. These Terms and the Privacy Policy constitute the entire agreement between you and Praxis regarding the Service and supersede all prior understandings on the subject.
18.2 Severance. If any provision of these Terms is held invalid or unenforceable, it shall be modified to the minimum extent necessary to make it enforceable, and the remaining provisions remain in full force.
18.3 No waiver. A failure or delay by either party to exercise any right under these Terms is not a waiver of that right.
18.4 Assignment. You may not assign or transfer your rights or obligations under these Terms without our prior written consent. We may assign these Terms in connection with a merger, acquisition, corporate reorganisation or sale of assets, with notice to you.
18.5 Notices. We may give you notices by email to your registered address or by in-app notice. You may give us notice at the contact address in clause 19.
18.6 No third-party rights. Except as expressly stated, these Terms do not confer rights on any third party.
19. Contact
Questions about these Terms, account closure requests, digest opt-out requests, and notices should be sent to:
Praxis Digital Solutions Ltd
Email: [FILL IN: official contact email]
By creating an account or using Praxis, you confirm that you have read, understood and agreed to these Terms of Use, including in particular clauses 4, 5, 12 and 13 on professional responsibility and limitation of liability.